How to Appear as a Delegation at a Board or Committee of the Whole Meeting

The Board welcomes input from community members. If you would like to address the Board or Committee of the Whole at a public meeting may request to do so as a delegation. To appear as a delegation you must register before the start of the meeting. If you register before the agenda is posted you will be allotted up to 4 minutes, if you register immediately prior to the meeting, you will be allotted up to 2 minutes.

Registering Before the Agenda Is Posted

To be allotted up to four minutes to speak, you must submit a written statement on your issue by 4:00 pm on the Thursday prior to a regularly scheduled meeting. Please note, if the Friday prior to the regularly scheduled Board meeting is a statutory holiday, then the deadline is 4:00 pm on Wednesday. Your written statement will be included in the agenda package.

Registering After the Agenda is Posted

To be allotted up to two minutes to speak, you may register after the posting of the agenda and prior to the start of the meeting.  There is a delegation sign-up sheet in the meeting room prior to the start of a meeting.   

Managing Delegations

To ensure the Board is able to complete the business on the agenda, a maximum of 20 minutes per meeting is allotted for delegations. If necessary, the Chair of the meeting may alter the time or order of delegations, and/or limit the number of delegations or number of questions asked of a delegation. This is generally only done when there are a large number of delegations on a single topic.

More Information

If you have questions or would like to appear as a delegation, please contact Nicole Guthrie, Manager, Board Services at 613-596-8211 extension 8643.


Contact Us

  • Nicole Guthrie

    Manager, Board Services

    613-596-8211 ext 8643
    133 Greenbank Road, Ottawa ON, K2H 6L3
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